The affairs of the CSPA shall be managed by a managing council (MC).  The members of the managing council must be professional members in good standing with the CSPA. The managing council will minimally consist of a Chair, a Co-Chair, a Review Committee consisting of 3 members, a Treasurer, a Marketing and Communication Chair, and 6 Regional Representatives from British Columbia, Alberta, Prairie provinces, Ontario, Quebec, and the Atlantic provinces. There will be a maximum of 15 members on the MC at any time.

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Meetings

 

Meetings of the MC shall be held at such a time and on such days as the Chair of the MC may, from time to time, determine.  The holding of any meeting in the form of a telephone conference call is permitted. The Chairs of sub-committees, or members of these committees, may be invited to join meetings at the request of the Chair of the CSPA.

 

The MC shall hold an annual meeting, and notice of the Annual Meeting shall be sent to all active members within 6 months of the meeting date.  At the Annual Meeting, the Active Members shall be informed of the activities of the MC during the past year and the election/appointment of the next MC when an existing term has ended.

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Election and Appointments

 

The CSPA membership shall elect as voting members of the MC, a Chair, co-Chair, Treasurer, a 3-person Review Committee (of which the Chair will rotate on an annual basis), 6 Regional Representatives, and a Marketing and Communication Chair who shall hold office for a period of three (3) years. MC members shall have the possibility to be nominated and selected to run for an additional 3 years, and fulfill this position if elected by the membership. Elections will be held from June 15 to July 15 every year. Professional Members in good standing will receive an email on June 15th inviting them to cast their online ballot. The MC may appoint other non-voting officers as they determine necessary who shall perform duties as may from time to time be prescribed by the MC members. 

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A "CSPA Managing Council Nomination Form" with available MC positions shall be posted on the CSPA website and emailed to CSPA Professional Members on January 15th of every calendar year. Candidates interested in running for Chair and Co-Chair must have been a member of the MC for at least a 3-year term before submitting their nomination. Candidates interested in running for the Treasurer position must have been a member of the MC for at least 2 years before submitting their nomination. Candidates interested in running for the Review Committee must have been a Professional Member in good standing for at least 2 years before submitting their nomination. Candidates interested in running for a Regional Representative position and the Marketing and Communication Chair position must have been a CSPA Professional Member in good standing for at least 1 year before submitting their nomination.  

 

To be considered, candidates shall submit the "CSPA Managing Council Nomination Form" by March 1st of that same year. Candidates will be evaluated and notified by April 15th if they will be asked to run for the position after the March/April CSPA Managing Council meeting. Two candidates per position will be selected for the election ballot. Candidates who are selected will be asked to provide a 750-word vision statement by May 1st of that year, which shall be posted on the CSPA website and sent to CSPA Professional Members by May 15th to consider during the election period held from June 15 to July 15. MC members who have completed a 3-year term on the MC may be nominated and selected to run for election for an additional 3-year term.

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CSPA Professional members shall elect members of the MC by casting their vote online during the election period held between June 15 to July 15 of every year when MC positions will be up for renewal. They will log into the "Members Only" section of the CSPA website and follow instructions to cast their vote. Professional members shall be members in good standing to be eligible to cast their vote.

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Chair

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The Chair presides at all meetings of the MC and of the MC members and is entrusted to carry out all orders and resolutions of the MC. The Chair is entitled to a vote at all proceedings of the MC. She/he will plan and run the Annual General Meeting; perform day-to-day operations; sit as a non-voting member on the Review Committee; guide any appeal process; promote the CSPA and the practice of sport psychology across Canada; recruit new members.

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Co-Chair

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The Co-Chair shall, in the absence of the Chair, exercise the duties of the Chair and shall preside at all meetings of the MC in the absence of the Chair.  The Co-Chair is entitled to a vote at all proceedings of the MC.  She/he will work with the Chair to plan and run the Annual General Meeting; promote the CSPA and the practice of sport psychology across Canada; serve as a lead for various projects on behalf of the CSPA.

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Treasurer

 

The Treasurer shall receive all monies paid to the CPSA and shall be responsible for the deposit of same in whatever bank, trust company, credit union or Treasury Branch that the MC may order. The Treasurer shall properly account for the funds of the CSPA and keep such books as may be directed.  The Treasurer shall present a full detailed account of receipts and disbursements to the CSPA whenever requested and provide a summary report for the Annual Meeting. The Treasurer is entitled to a vote at all proceedings of the MC.

 

Regional Representatives

 

The regional representatives attend and contribute to all CSPA functions; act as liaison between the CSPA and regional sport psychology associations and members; promote the CSPA and the practice of sport psychology across Canada, particularly in their respective regions; recruit new members and liaise with students and young professionals. Regional Representatives are responsible for submitting a brief report in May and October to the MC summarizing the activity that has taken place in their region during each particular report period. Regional Representatives are entitled to a vote at all proceedings of the MC.

 

Review Committee

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The Review Committee consists of a Chair and two other members. The Chair of this committee is rotated on an annual basis amongst the individuals serving on the committee in order to share the workload. The main responsibility of the Review Committee is to adjudicate the review of new applications on a yearly basis. As well, the Review Committee is expected to provide guidance and feedback to potential members during the year by reviewing documents, exchanging emails, and/or respond to questions via Skype or telephone. Each member of the review committee is entitled to a vote at all proceedings of the MC.

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Marketing and Communication Chair

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The Web, Marketing, and Communication Chair shall be responsible for managing the CSPA website and social media activities, marketing initiatives, and communications with the membership and larger community. The Web, Marketing, and Communication Chair shall act as liaison between the MC and the public at large and submit a brief report in May and October to the MC summarizing the activity that has taken place during each particular report period. The Web, Marketing, and Communication Chair is entitled to a vote at all proceedings of the MC.

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Committees

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The MC may appoint and establish such committees or subcommittees as may be required from time to time to ensure that the objectives of the CSPA are met. Such Committees or Subcommittees shall remain constituted at the discretion of the MC.

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Committees

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Committee chairs for all subcommittees will attend and contribute to all CSPA functions; act as a liaison between the CSPA and the specific sub-committee they are representing.  Committees shall be divided into such groups as may be decided from time to time by the MC, but initially there shall be seven committees, which are as follows: Governance Committee; Professional Standards Committee; Marketing and Communication Committee, Professional Development Committee; Membership, Finance and Insurance Committee; Student Committee; and Public Relations and Outreach Committee.

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